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09. Coordination and Management of the Consortium
Type: LLP-ERASMUS
Category: LLP Key Activity 2 - Languages
Parent: SLTOOL-SMART LANGUAGES (NEEDS ORIENTED) TOOLBOX FOR EUROPEANS
Period: 18 Nov 2009
The aim of this package is the development & implementation of a Project Management (PM) system that will enable the consortium to deliver the project according to the technical description in the application, within the right time frame, of a high level of quality & within budget.
In order to do that the consortium will develop a project management reference guide in which the following will be clearly stated:
1. Role & responsibilities of the coordinator
2. Role & responsibility of core partners
3. Management Structure
The management structure for this project will be clearly specified in the guide & will consist of the dedicated project manager, & the WP leaders. This guide will be the reference point for the PM of SLTOOL
As far as communication issues are concerned the following will be used:
1. Day to day communication E-mail/SKYPE/Windows messenger will be the preferred method for communication between partners on day to day matters, although telephone & fax will also be used as appropriate. Each project partner will need to keep a correspondence file.
2. Steering committee meetings: Formal progress meetings will be held at WP- intervals throughout the project period. The Project Manager, project partners & appropriate stakeholder representatives will be invited to attend these meetings. Attendance will be obligatory for project partners. A project-meeting agenda will be send to the partners well in advance & Minutes of the meetings will be produced after the meeting completion that will record decisions taken & actions required.
3. Ad-hoc meetings: Ad-hoc meetings will be arranged to deal with specific technical, contractual or other issues as they arise. Participation at these meetings will be dependent on the issue under discussion. Formal minutes of these will be taken & decisions & actions recorded. All PM documents (agendas, minutes, signed participants list) will be kept by all partners in a Steering Committee.
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